Program Coordinator I (Resource Recovery & Recycling) ID - 16422
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The City of Pasadena is currently seeking a dependable, proactive, and team-oriented Program Coordinator I to perform a variety of complex specialized functions in the administration of the Resource Recovery & Recycling Division of the Public Works Department.
The goal of the Resource Recovery & Recycling Division is to promote recycling within the City. This position will play a vital role in assisting with administrative functions of various environmental programs within the recycling section such as the used motor oil collection program, sharps container collection program, large venue event recycling, and coordination of special events such as e-waste, household hazardous waste, and paper shredding events.
IDEAL CANDIDATEThe ideal candidate will have previous experience working in an environmental recycling program. This person will have a background in environmental compliance and will be knowledgeable and up-to-date on recycling mandates in the state of California. This person shall be proactive, solution oriented, flexible, and have excellent written and verbal communication skills. A customer service focus and ability to prioritize and work independently in a fast-paced environment is crucial.
This recruitment is open until filled, with a first review of applications scheduled for May 15, 2025. Apply now! -
Essential Functions
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The major responsibilities of this position are listed below. For more detailed information, please review the job description.
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Plan, organize, direct, coordinate and evaluate the activities of new and existing programs contained in the City’s Zero Waste Strategic Plan, such as the City’s Pay As You Throw Program, backyard composting, business recycling, organics recycling, special events recycling, and other household hazardous waste.
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Recommend modifications to the City’s recycling programs as necessary; write and implement local recycling plans.
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Facilitate public meetings, coordinate contractors, gather data, review work product.
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Develop meeting agendas, tasks, and budget information associated with environmental programs.
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Coordinate and work large special events which include site plans, staffing schedules, and obtaining necessary permits.
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Conduct paraprofessional program/process research, evaluation, measurement and analysis; prepare, analyze and submit recycling data, participant and program activity reports for distribution within the City and to other agencies and interested parties.
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Draft payment program (grant) related correspondence and other supportive documents; monitor compliance with State performance standards and expenditures; research and resolve grant related problems and disputes; may participate in grant development and administration functions including grant writing, collecting program data and generating performance reports.
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Recommend ordinance amendments; act as liaison between the City and citizens.
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Maintain up-to-date knowledge of federal, state and local laws, regulations, policies, and procedures that govern waste reduction and recycling; disseminate knowledge and ensure compliance on a continuous basis.
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Develop and distribute public education information for waste reduction and recycling; create informational flyers, brochures, and newsletters.
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Update and maintain Division website; participate in media and outreach education; responsible for print and social media.
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Prepare and present written and oral reports to the City staff, community, business groups, schools and neighborhood groups; communicate clearly and concisely with the public.
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Respond to phone calls, letters, and e-mails regarding City environmental programs.
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Prepare legal transmittals and other miscellaneous correspondence; may draft agenda reports.
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Enter data into the computer of various recycling programs including amounts collected, dates of collection, locations, etc.
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Prepare purchase requisitions and purchase orders and track revenues and expenditures according to budget.
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Make effective recommendations regarding hiring, promotions, transfers, interns and volunteers and perform other related duties as assigned.
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Qualification Guidelines
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COMPETENCIES
The following list represents the core competencies needed for success in this position.-
Action & Results Focus - Initiating tasks and focusing on accomplishment.
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Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability.
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Oral Communication - Engaging effectively in dialogue.
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Writing - Communicating effectively in writing.
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Relationship Building - Establishing rapport and maintaining mutually productive relationships.
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Teamwork - Collaborating with others to achieve shared goals.
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Professional & Technical Expertise - Applying technical subject matter to the job. Knowledge of Federal, State, and Local Environmental Laws.
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Bachelor's degree in business or public administration, liberal arts, public relations, social science, sociology, psychology or a closely related field; and
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Two years of professional experience in the area of resource recovery & recycling or environmental compliance.
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Well versed on applicable Assembly and Senate Bills including AB 939, AB 1826, AB 341, and SB 1383.
The selection process will consist of an evaluation of training and experience and the most highly qualified candidates may be invited to participate in either a written, oral, or performance examination, and a department level interview.
VACANCY INFORMATIONThere is currently one vacancy in the Resource Recovery & Recycling Division of the Public Works Department. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future. Candidates selected for this position are subject to a one-year probationary work period.
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Special Requirements
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Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record at the date of hire and as a condition of continued employment.
May work weekends or holidays for special events.
