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Transportation Specialist ID - 12710

Job Description

This position is responsible for providing specialized and administrative support for the metropolitan area transportation planning (MPO) programs and functions.

Examples of Duties

• Generates and approves purchase orders for MPO expenditures; generates invoices; monitors budget for MPO expenditures; monitors encumbrances; prepares budgetary inquiry reports; prepares appropriate transfer requests; composes and submits inter-office billing vouchers.
• Processes MPO-NDDOT bills for reimbursement; reviews invoices for accuracy; calculates participating jurisdictions' allocations; monitors vendor balances and follow-up with jurisdictions to ensure payment; composes correspondence and budget information for local oversight agency.
• Prepares for attends meetings; receives, compiles, verifies and labels exhibits; prepares agendas, minutes and agenda packets; distributes packets via mail and email; records minutes; sets up teleconferencing and recording equipment.
• Reviews grant reimbursement requests and calculates amounts to be drawn; determines eligibility; maintains grant worksheets; coordinates electronic draws.
• Assists in the preparation of grant applications; serves as authorized agency representative for electronic grant submittals.
• Ensures MPO programs are operated in compliance with all Title IV regulations and guidelines.
• Updates and maintains the MPO website; updates calendars and announcements; posts documents; creates and monitors links.
• Prepares a variety of regular and special reports.
• Maintains MPO files and records.
• Performs related duties

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two to three years.

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Supplemental Information

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of MPO program policies and procedures.
• Knowledge of grant management principles.
• Knowledge of budget management principles.
• Knowledge of accounts payable and receivable.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

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