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Administrative Specialist II - City Managers Office ID - 12852

About the position

The Administrative Specialist II position in the City Manager's Office of Livermore involves performing complex administrative tasks to support various city departments. This role requires independent judgment and specialized programmatic support, including preparing reports, managing projects, and assisting with budget requests. The position is designated as 'Confidential' and may involve access to sensitive employee-employer relations information.

Responsibilities

  • Provide specialized programmatic support for assigned departments.
  • Perform special studies and write reports, including agenda items for City Council meetings.
  • Gather data and perform data analysis for projects.
  • Develop, coordinate, and monitor special projects and contracts.
  • Assist with day-to-day activities associated with departmental programs and committees.
  • Develop and conduct presentations related to assigned projects.
  • Monitor assigned programs and projects, recommending process and policy modifications.
  • Coordinate and assist in preparing departmental budget requests.
  • Provide staff assistance to advisory boards, commissions, and citizen groups.
  • Maintain records and record-keeping procedures for projects.
  • Draft and prepare official City documents, such as resolutions and awards.
  • Assist managers and City Council members with scheduling and travel arrangements.
  • Compose correspondence and respond to public requests.
  • Coordinate and plan City events.
  • Utilize various computer software programs to prepare documents and presentations.

Requirements

  • 2 years of experience in administrative support or a related field.
  • Ability to perform complex administrative tasks with minimal supervision.
  • Strong written and verbal communication skills.
  • Proficiency in computer software programs, including financial and word processing software.

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Nice-to-haves

  • Experience in a government or municipal setting.
  • Familiarity with budget preparation and financial monitoring.

Benefits

  • Health insurance coverage
  • Retirement savings plan
  • Paid holidays
  • Paid time off (PTO)
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