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Virtual Personal Assistant / Administrator ID - 12893

Full job description

About Us

Virtual Administration Ltd is seeking highly-skilled home-based Personal Assistant/Administrator to work from home. This is a self-employed position working as an Associate of the company. You will be responsible for paying your own tax and National Insurance.

Virtual Administration Ltd was founded in 2006. We are a home-based team of 20 professional, experienced Virtual PAs who provide flexible, reliable and affordable administrative support to over 80 clients. We work with and support a very niche client market of private occupational therapists, case managers, physiotherapists, speech and language therapists, neuropsychologists and other independent healthcare professionals.

Virtual Administration is a rapidly growing company who believe in achieving a great work-life balance.

Ideal Candidate

You must be a confident, friendly communicator with great empathy and enjoy working remotely. We are looking for individuals who must:

  • Have at least 5 years PA experience at director level
  • Be based in the UK and eligible to work in the UK
  • Have excellent communication skills
  • Happy to take telephone calls, book appointments and deal with new enquiries on email and by phone
  • Have excellent English, grammar, punctuation, proof reading and formatting skills and good numeracy
  • Have excellent organisational and planning skills
  • Be able to prioritise tasks accordingly
  • Be a self-starter, able to work with little assistance and use own initiation and judgement
  • Have good knowledge of Microsoft Office Suite
  • Have a calm manner under pressure
  • Resilient and tenacious
  • Strong levels of initiative
  • Be fun

Requirements

You must have experience of:

  • Dealing with new enquiries by email and telephone
  • Responding to emails in a professional manner on behalf of the client
  • Proof-reading complex reports
  • Formatting of documents and complex reports
  • Typing reports and documents from audio files
  • Planning and organising travel and accommodation for meetings
  • Creating invoices and chasing up late payments using Xero and other platforms
  • Typing minutes at a live Zoom meeting

You must have:

  • A reliable and suitable computer, printer, scanner and internet connection
  • Microsoft Office including Microsoft Outlook (desktop version)
  • Robust cybersecurity in place

Desirable

· Healthcare administration background

· Basic bookkeeping skills

· Appreciation of patient confidentiality, data protection (GDPR) and medical ethics

· Good balance of professionalism, fun and light-hearted

Job Type: Part-time

Pay: £12.36 per hour

Expected hours: 25 per week

Benefits:

  • Work from home

Schedule:

  • Monday to Friday

Application question(s):

Experience:

  • Administrative experience: 5 years (required)

Work Location: Remote

Reference ID: April 2025 - VA

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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